Trade terms have been finalized
1. When the trade terms have been finalized, the exporter prepares and signs the contract and usually sends it to the importer, through the importer's agent, for signing. 2. In some cases, the importer's agent signs the contract on behalf of the importer. 3. After the contract has been signed, the documents are exchanged between the exporter and importer.
1. For most exports to China, the exporter contacts the importer's agent (in China), but in the case of exports of vegetable ghee to China, importers’ agents from China visit exporting firms and establish the contact. 2. Then the exporter and the importer's agent discuss the trade terms. Sometimes the importer's agent visits the factory before entering into trade contract in order to be assured of the production capacity of the exporter.
1. The exporting company sends a sample of the product to a laboratory established by the Government of Nepal. 2. After completing the quality test, the laboratory issues a quality assurance certificate to the exporter.
1. The exporter contacts a transport company/operator and negotiates the cost of the freight. 2. The process for transporting the goods to the customs point in Kodari is similar to the process described in the previous section about transporting goods to the Nepal-India border.
1. The exporter buys an insurance policy to cover such risks, unless it is specified in the contract between the exporter and importer that the responsibility for insurance lies with the importer. 2. To buy a cargo insurance policy, the exporter submits an application to an insurance company along with the commercial invoice, transport contract, evidence of payment and packing list. 3. The insurance company examines the documents and, if satisfied, requests the exporter to pay the insurance premium. 4. After receiving the premium the insurance company issues an insurance policy to the exporter.
1. The exporter submits an application with the required documents (contract document, evidence of payment, Quota Certificate and passbook, Value Added Certificate, PAN/VAT Certificate and Industry Registration Certificate) and, after verifying the submitted documents, the District Chamber Office personnel informs the exporter to pay the fee for the COO. Upon receipt of the fee, the District Chamber Office issues the COO.
1. The exporting company collects and compiles all the required documents from the concerned agencies. After this, the exporting firm informs the importer's agent about the status of the cargo. 2. The exporting firm appoints a clearing agent for clearing of goods at the Tatopani customs border. The exporting firm provides the agent with an appointment letter and hands over the required documents.
1. To clear customs, the exporter's agent completes the export declaration form and submits it to the customs office along with the required documents. These documents include a copy of Company Registration Certificate, a copy of the VAT/PAN Registration Certificate, a Foreign Currency Declaration Form, a Flow Chart of Production, the sales contract, the COO, the VAT/Bill, the export invoice, the appointment letter of the agent, evidence of payment, the quality assurance certificate, the packing list and the product description document. 2. The customs office personnel examine the documents and, if satisfied, issue an order to park the truck at a designated area for inspection. 3. After inspection of the cargo, if there is no problem with the goods, the customs official signs the Customs Declaration Form and records the quantity and value of goods. 4. The signed copies of the Customs Declaration Form and the Foreign Currency Declaration Form are collected by the exporter's agent.