-Incoterms
- Exporter has a list of potential rice buyers.
1 Exporter prepares a quotation to inform potential buyers (importers) about price and sales terms. 2 Importer reviews the quotation and determines if the quoted price and sales terms are acceptable. If the quoted price and sales terms are not acceptable, importer negotiates with the exporter. 3 If the quoted price and sales terms are acceptable, the importer confirms the purchase of goods with a purchase order. 4 Exporter prepares the delivery of goods accordingly. 5 Exporter acknowledges the receipt of the purchase order and confirms that the rice will be delivered according to established conditions and terms by sending the importer a proforma invoice. 6 Importer receives the proforma invoice.
- Exporter have ready the shipment of goods.
1 Exporter requests the importer to make payment 2 The importer receives the requests to make the payment to the exporter. 3 The importer makes the payment via telegraphic transfer and notifies the exporter. 4 - Importer makes payment to the exporter’s bank via the importer’s bank. - The importer notifies the exporter who in turn acknowledges the payment. 5 - Exporter’s bank receives payment notification from importer’s bank. - Exporter applies to withdraw the funds with an application letter. 6 Exporter’s bank receives application from exporter. 7 Exporter’s bank issue export credit letter to exporter. 8 Exporter’s bank issues the payment to the exporter. 9 Exporter receives payment and export credit letter. 10 Exporter prepares the shipment of goods.
- Export and Import Law, 2012
-Payment agreement have already been reached before shipping process.
1 Exporter prepares application at Myanmar Trade Net (online). 2 MOC checks accuracy and completeness of online application at Public access center (PAC). 3 MOC (at PAC) reviews if the submitted documents meet MOC’s requirements. 4 If submitted documents meet the requirements, the MOC orders the exporter to make the e-payment at the Myanmar Citizen Bank (MCB). 5 Exporter prepares to make e-payment. 6 MCB receives e-payment, issues a receipt, and notifies MOC. 7 Export section of MOC receives notification (or receipt) of payment. 8 PAC at MOC issues hard copy of online application and makes it available to the exporter. 9 Exporter brings the hard copy of the Export License application to the Export section at MOC Nay Pyi Daw. (Note: In recently reform, MOC liberalize non license items and license items and plan to issue license at Yangon) 10 The Export section assesses the products’ current market price based on estimates of the Myanmar Rice Industry Association. The case file is then submitted to the Export/Import Commercial Committee (EICC). 11 EICC scrutinizes the case file. 12 If submitted case file meet the requirements, EICC approves application. 13 Export section at MOC issues Export License. 14 Exporter collects the Export License.
-National Food Law (1997)
- Shipping instructions and product sample are prepared.
1 Exporter prepares documents required for pre-inspection certificate. 2 Inspector verifies the submitted documents 3 Inspector issues payment order. 4 Exporter makes inspection payment. 5 Inspector receives the payment. 6 Inspector examines the product sample. 7 If the sample test meets all requirements, the pre-inspection certificate is issued. 8 Exporter receives the pre-inspection certificate.
-Shipping Instructions have been prepared by exporter in agreement with importer.
1 - Exporter prepares shipping instructions as agreed between exporter and importer. - Exporter contacts transporter to bring empty container from ICD to the warehouse. 2 - Shipping line receives and reviews the shipping instructions. - Transporter make the truck ready to collect empty container. 3 If the shipping instructions meet the requirements of the shipping line, the shipping line issues a booking note, 102 & 103 challen for the exporter, and a release order to the Shipping Agency Department (SAD). 4 - Exporter accepts the booking note, 102 & 103 challen. - SAD receives the release order. 5 SAD receives the booking note, 102 & 103 challen. 6 SAD puts a seal on the booking note, and 102 & 103 challen. 7 Exporter receives the booking note, 102 & 103 challen with SAD seal. 8 Exporter sends 102 challen, shipping instructions, and booking note to the transporter. 9 Transporter receives 102 challen, shipping instructions, and booking note from exporter. 10 Transporter collects empty container with 102 challen from ICD. 11 ICD checks the container number, operator code, voyage number as per 102 challen, and signature and seal of the shipping line and SAD. 12 If the assigned container is available at the container yard, the ICD issues a payment order for the lift on/off charges. 13 Transporter makes payment on behalf of exporter. 14 ICD receives payment from exporter. 15 Transporter brings the empty container to the warehouse to load the goods. 16 Exporter loads the cargo into the container at the warehouse
- Customs Sea and Land Act
- Exporter has obtained Export License - Exporter has pre-shipment inspection certificate
1 Exporter prepares online application. 2 Customs department checks accuracy and completeness of the application at the Public Access Center (PAC). 3 Customs department prints the application at the PAC. 4 Exporter receives the printed application and submits it with other documents to the Central Registration section. 5 The Export section determines if submitted documents are complete. 6 The Central Registration section registers the application and records the Export Declaration number. 7 Export section provides a FEE (Free Foreign Export) serial number and stamp to verify the export duty exemption, also referred to as the Free Foreign Export (FFE) seal. 8 Customs issues payment order for X-ray fees. 9 Exporter receives purchase order for X-ray fees. 10 Exporter makes payment. 11 - The cargo is registered by HS code at the Classification section. - Myanmar Citizen Bank receives advance payment from exporter for security fees. 12 The bank issues payment received and notify payment to Customs Department. 13 Customs Department receives payment notification from the bank. 14 Export Appraising group checks whether the submitted documents comply with import/export trade control laws and assess for exempt goods. 15 The Computer section records the trade volume and other statistical information. 16 Export Appraising group checks whether data entry has already been finished or not and seals the Export Declaration and necessary documents. 17 Customs issues sealed case file. 18 Exporter receives sealed case file (for delivery to the Customs department at the port terminal)
-Customs Sea and Land Act
- Exporter has obtained Export Declaration from Customs. - Loading of the container is complete.
1 Exporter - Requests Customs to examine the goods - Requests transporter to deliver the loaded container to the Customs yard. - Requests to fumigate the goods (by 3rd party inspector) - Prepares required documents for security card. 2 - The respective parties receive the exporter’s requests (including necessary documents). - The port terminal gate officer reviews the submitted documents. - The transporter delivers the loaded container to the Customs yard at the port. 3 The gate officer at the port terminal issues the security card for the exporter. 4 Exporter lodges challen as per shipping instructions for terminal charges. 5 Exporter pays terminal charges such as lift on/off, cargo inspection and labor fees, etc. 6 Port terminal receives terminal charges and signs the receipt. 7 Exporter prepares documents to obtain a gate pass for the container. 8 - Gate officer at the port reviews the submitted documents and issues a gate pass. - Exporter brings all documents to Customs office at the port. 9 Loaded container(s) are weighed and checked against the shipping instruction at export container yard. 10 Customs at the port registers the submitted case file. 11 Appraisal Officer from Customs checks the cargo against the Export License. 12 Assistant Director arranges cargo check at X-ray. The shipments are randomly selected. 13 Customs exams group (Group A to J) is assigned by Chief Executive Officer. 14 Assigned Customs exam group examines the goods. 15 If the goods pass the Customs’ requirements, A third party inspector team fumigates the container after the Customs examination. If the goods do not meet the Customs’ requirements, port terminal customs send the case file to customs department. 16 After fumigating, exporter proceeds with buying a Customs seal to seal the container. 3.5.9 Container is sealed by Customs. 17 Exporter prepares document (103 challen) for the terminal operation procedure (lift-on/lift-off). 18 A representative of the export container yard verifies the submitted document and checks if all containers are correctly sealed with a Customs seal. 19 Port terminal transports the container to the container terminal. 20 The SAD prepares the cargo loading list based on the mate receipt. 21 The container(s) are loaded onto the vessel.
-Exporter (or representative) has loaded the goods onto the vessel
1 - Exporter requests certificates of income tax clearance (from the Revenue department), light dues receipt (from Customs department), outward clearance (from Department of Marine Agency). - Ship issues ship documents and hands them over to the Shipping Agency Department. 2 - The respective parties receive the exporter’s request. - The Shipping Agency Department receives and forwards the ship documents. 3 - Department of Marine Agency receives ship documents from the Shipping Agency Department . - The Customs department issues a payment order. - The Revenue department issues the income tax clearance. 4 - Department of Marine Agency issues outward clearance certificate to exporter. - The exporter receives payment order and makes payment to the Customs department for light dues based on the ship’s Gross Register Tonnage. 5 Customs department receives payment for light dues. 6 Customs department issues light due receipt. 7 Exporter collects all aforementioned documents. 8 Department of Marine Agency receives ship documents. 9 Department of Marine Agency issue outward clearance certificate. 7 Exporter receives tax clearance, light dues receipt and outward clearance certificates from the respective parties. 8 Exporter requests a port clearance certificate from the Customs department. 9 Customs department receives request and documents. 10 Customs department issues port clearance certificate (Form C). 11 Exporter receives port clearance certificate from MPA.
-MPA rules
- Exporter (or representative) have already placed the container at the container yard.
1 Exporter prepares application letter for berthing. 2 MPA receives the application letter from the exporter. 3 MPA receives estimated arrival time from the ship (master). 4 MPA checks port disbursement account. 5 MPA sends payment request to ship owner 6 The ship owner receives the payment request and makes the payment 7 MCB receives the payment from the ship owner 8 MCB notifies MPA about the received payment 9 MPA makes tender notice of readiness for discharging. 10 - MPA makes declaration on berthing list. - Ship (master) prepares all ship documents for the ship arrival. 11 MPA issues berthing permit and arranges pilot. 12 SAD receives the berthing permit. 13 Once the ship arrives, SAD receives and checks the ship documents. 14 SAD checks the cargo documents of the consignee/shipper. 15 SAD arranges berthing of the vessel.
-Exporter (or representative) has loaded the goods onto the vessel.
1 - Exporter collect Bill of Lading from carrier after loading the cargos onto the ship. - Exporter requests phytosanitary certificate from the Ministry of Agriculture with fumigation certificate from the port terminal. 2 - Vessel issues Bill of Lading. - Ministry of Agriculture receives request with fumigation certificate and issues Phytosanitary certificate. 3 Exporter receives Bill of Lading and Phytosanitary certificate. 4 - Exporter requests a recommendation letter to apply for a Certificate of Original from UMFCCI. The exporter pays the recommendation fee at Myanmar Paddy Producers Association (MPPA). - Exporter prepares invoice and packing list to send to the importer. 5 MPPA receives request and recommendation fee. 6 MPPA issues recommendation for Certificate of Origin. 7 Exporter receives recommendation of for a Certificate of Origin and prepares all required documents for the application. 8 UMFCCI reviews the submitted documents. 9 If the documents meet all requirements, UMFCCI issues a payment order for the Certificate of Origin. 10 Exporter makes the payment. 11 UMFCCI receives the payment and issues the Certificate of Origin. 12 Exporter receives Certificate of Origin from UMFCCI. 13 Exporter collects Bill of Lading, Certificate of Origin, commercial invoice and packing list.