1. In the case of a regular client, the exporter quotes prices and terms of trade to the buyer via e-mail. In the case of a new buyer, the exporter first sends the sales catalogue and product designs to the buyer, after which prices are quoted and a sample of the requested tyre is sent. 2. When the buyer has decided to make a purchase, a Purchase Order (PO) is sent by the buyer (importer) to the exporter via email. The exporter raises a Proforma Invoice (PI) against the PO. The buyer is required to send a signed copy of the PI (by fax or post) if the method of payment is via telegraphic transfer. However, if the payment is made through Letter of Credit, this is not requested.
1. The CUSDEC is sent to customs by the exporter through the EDI, and the necessary payment (assessment charge of LKR 250) is deducted from the current account that the company has with the Customs Department. 2. Then an entry paid message is sent to the company (via email), with the customs declaration number. A printout of the CUSDEC and copies are then made.
1. The exporter makes the initial reservation verbally over the telephone, which is followed by a formal booking request. The Shipping Note and a Release Order (RO) are issued by the shipping line. 2. The exporter sends the Shipping Note and the RO to the inland transport agent to collect the container from the yard. Then the agent collects the container from the yard and brings it to the warehouse after which loading is carried out.
1. Based on the invoice value, the tyre exporters apply for marine insurance by consignment. They apply for insurance by filling in an insurance declaration form. 2. A hard copy of the insurance policy is sent to the exporter by the insurance company. The insurance cover can be obtained in about two hours.
1. Before the container reaches the port, the Sri Lanka Ports Authority (SLPA) charges have to be paid by filling an SLPA payment form. 2. When the container reaches the port, the documents that need to be presented are the Cargo Dispatch Note (about six copies), Shipping Note, Commercial Invoice and the security copy of the CUSDEC. 3. The security/ navy checkpoint at the first gate opens the container and checks it, then seals it in the presence of the exporter (or representative). 4. The container then goes through the Passing Office/export office run by the Sri Lanka Customs Department. They check the seals, the CUSDEC, whether sampling has been carried out, the payments made and the Boat Note for the last time. 5. When the Boat Note has been approved, the container is taken for loading. The Cargo Dispatch Note has is handed over at this point.
1. The exporter takes to the Customs Department the hard copies of the CUSDEC and the other supporting documents, the CI, Shipping Note and the Packing List (optional). 2. The Customs Department then retrieves the declaration information and makes a printout of the Assessment Note. 3. The Ledger Officer, after examining the Assessment Note, deducts the payments made by the exporter manually from Custom’s records, after which the exporter gets the document signed by the required officers at the Customs Department. 4. At this point the Customs Department decides whether the consignment is chosen for a panel examination or not and approves the CUSDEC.
1. - Fumigation Certificate For tyre exporting companies that are required to submit this certificate, the fumigation is carried out in-house by an authorized fumigation company. The fumigation company must be informed a day before the required day. The approximate cost of fumigation of one container is between LKR 2745 and LKR 3500. - Country of Origin Certificate The same procedure is followed as for exports of tea.
1. Before the payments are made, the exporter has to send to the importer the CI, Packing List, Fumigation Certificate, B/L, Insurance policy and the COO. For exports to India, the most common form of payment is through a Letter of Credit (L/C). Once the container reaches the importer’s destination, the importer’s bank makes the payment to the exporter’s bank.