-Exporter has a list of potential buyers of jute hessian bags.
1 Indian importer collects initial information about the capability of the relevant exporters and sends queries about the price of the products. 2 Exporter collects information regarding price of raw jute from the local market and costs of other materials for processing jute hessian bags for shipment and prepares a proforma invoice to inform potential importers about price and sales terms. 3 Importer reviews the quotation and determines if the quoted price and sales terms are acceptable. If the quoted price and sales terms are not acceptable, importer negotiates with the exporter. 4 If the quoted price and sales terms are acceptable, the importer confirms the purchase of goods with a purchase order. 5 Exporter acknowledges the receipt of the purchase order and sends the sales contract, in which he confirms that the jute hessian bags will be delivered according to the terms and conditions. 6 The importer signs the sales contract and sends it to the exporter.
-The sales contract is signed by both the exporter and the importer
1 Exporter sends sales contract to the importer. 2 After agreeing on the sales contract the importer submits various papers to its bank to open a CAD account. 3 The importer deposits the full payment amount with his bank. 4 Importer’s bank issues the CAD, i.e. makes payment to exporters bank. 5 Exporter’s bank receives the details of the payment via SWIFT code. 6 Importer receives the hard copy of the issuance of CAD from his bank. 7 Importer sends the hard copy to the exporter through courier service. 8 Exporter receives the hard copy of the CAD. 9 Exporter initiates the collection of CAD through submitting hard copy of the CAD, proforma invoice and sales contract to his bank 10 Exporter’s bank verifies the documents. 11 If there is any problem with the submitted papers, exporter’s bank declines to make the payment to the exporter. If there is no problem, then exporter’s bank makes the payment to the exporter. 12 Exporter receives the advance payment and start processing the shipment of goods.
-SAPTA agreement on testing requirements
-Export registration certificate has already been obtained
1 The exporter applies for oil content test of the consignment with a request letter. 2 Exporter sends sample to the BJGL 3 BJGL processes the application. 4 BJGL notifies the schedule for testing. 5 BJGL conducts the testing according to the schedule. 6 BJGL determines the oil content of the consignment
-The exporter acknowledges the electronic copy of the CAD from the importer.
1 Exporter gives the sales contract to factory manager. 2 The factory manager checks whether there is sufficient stocks in the warehouse or new production is needed. 3 If sufficient stocks are available, the factory manager starts the process for shipment of the consignment. 4 If stocks are not sufficient, the manager issues requisition slip for collecting raw materials (jute) to make jute hessian bags. 5 Raw materials are collected and processed. 6 The consignment is processed (either with the available stock or with new supply).
-Certificate of Origin and Oil content Certificate have already been obtained
3.2.23 The exporter processes documents to obtain the Phytosanitary Certificate by including Proforma invoice, packing list, oil content certificate, COO. 3.2.24 The exporter sends sample product to the C&F agent. 3.2.25 The C&F agent deposits tax on behalf of the exporter. 1 The C&F agent submits application for phytosanitary testing on behalf of the exporter. 2 DAE processes the application of the exporter and a schedule for testing is arranged. 3 DAE performs the testing according to schedule. 4 Based on the results of the test the DAE decides whether to issue the certificate or not. 5 If DAE is satisfied with the test report, it issues the Phytosanitary Certificate to the exporter.
- Export Policy 2012 and Import policy 2012
-Payment have already been received and the product is ready
1 The exporter collects prescribed Application form for export registration. 2 Exporter fills in the form and attaches the following documents- trade license, membership documents of Business Chamber and original chalan copy of registration fee. 3 The exporter submits the application form to the office of CCI&E attached with all necessary documents. 4 The office of the CCI&E verifies the documents. 5 Based on the submitted documents, the CCI&E decides whether to accept or reject the application. 6 If satisfied with the documents the CCI&E issues Export Registration Certificate to the exporter
-Transport instructions have been prepared by exporter in agreement with importer.
1 Exporter reaches a contract with a local transport company and hands over documents. 2 The transport company sends trucks to the factory premises. 3 The consignment is loaded on the trucks. 4 The consignment is transported to the Benapole Land Port 5 After reaching Benapole Land Port the transporter contacts exporter nominated C&F agent
-Transportation invoice is already received
1 Exporter prepares documents for Customs declaration. These documents include COO, invoice of transportation, copy of sales contract, packing list. 2 The C&F agent collects export/bill of entry form from the Customs Authority and fills it up. 3 The C&F agent receives one set of the above-mentioned documents prepared by the exporter. Another set of the documents is kept by the exporter to be submitted later to the Customs Authority after C&F agent receives the chalan copy. 4 The C&F agent deposits VAT and Source Tax in bank by chalan on behalf of the exporter and receives a chalan copy. 5 The C&F agent then collects another set of the above-mentioned documents from the exporter and submits it along with the Bill of Entry and chalan to the Customs Authority
-Export Registration Certificate (ERC) has already been obtained.
1 The exporter processes documents to obtain the Certificate of Origin by including Association membership letter, proforma invoice, packing list, ERC, Copy of CAD. 2 After attaching all necessary documents, the exporter deposits required fees for Certificate of Origin. 3 MCCI verifies all documents. 4 Based on the submitted documents, the MCCI decides whether to issue the certificate or not. 5 If satisfied with the documents the MCCI issues the Certificate of Origin to the exporter.
-SAPTA Agreements
-Export Registration Certificate (ERC)has already been obtained
1 The exporter process documents to obtain SAPTA certificate. These documents include Undertaking letter, Association membership letter, proforma invoice, packing list, ERC, copy of CAD, original copy of Chalan fee. 2After attaching all necessary documents, the exporter submits the application form to EPB. 3 EPB verifies all documents 4 If submitted documents meet the requirements, the EPB decides to issue the certificate. If not satisfied the application is denied. 5 If satisfied with the documents the EPB issues SAPTA Certificate to the exporter
-Customs declaration already received
1 Exporter’s C&F agent declares goods on behalf of the exporter. 2 The Customs Authority verifies the submitted documents. 3 Based on the verification the Bangladesh Customs Authority decides whether to issue “C” form or not. 4 If the documents are satisfactory, then the Customs Authority attaches a clearance number (“C” number) with the submitted documents. 5 After attaching “C” number the Customs Authority may directly send the consignment for recording the quantity of export or send randomly selected samples for inspection. In case of the former, activities 3.6.6 and 3.6.7 are skipped and in case of the latter, the consignment passes through activities 3.6.6 and 3.6.7. 6 The Customs Authority inspects the randomly selected samples from the consignment. 7 Based on the inspection of the samples the Customs Authority gives decision. 8 If no fault is found the consignment is sent for recording the export quantity. After recording the quantity, attested documents are returned to the C&F agent. 9 If any misconduct is found, then a case is filed against the exporter. 10 The C&F agent sends one set to the C&F agent of the importer and the other to the exporter.
-Customs Clearance already received
1 Bangladesh Customs verifies the documents and sends attested documents to Benapole Land Port Authority. 2 Benapole Land Port Authority receives the consignment. 3 Benapole Land Port Authority weighs the consignment 4 Benapole Land Port Authority charges the fees. 5 The exporter’s C&F agent declares the good on behalf of the exporter and deposits the fees. 6 Benapole Land Port Authority receives the fees. 7 Benapole Land Port Authority issues the gate pass. 8 The exporter’s C&F agent collects the gate pass and gives it to the Indian Land Port Authority through the importer’s C&F agent. 9 Using the gate pass the consignment crosses the border and enters the Indian territory
-Importer has a list of potential wheat exporters.
1. The importer contacts local agent of Indian exporter to query about the market price of wheat in India. 2. The Indian exporter may also directly communicate with the importer. In this process importer collects the contact details of the exporter. 3. The Importer asks the exporter to send samples. 4. Exporter collects various types of products and sends sample products to importers. 5. The importer chooses the right quality from the samples of wheat sent by the exporter. If none of the samples is acceptable, the importer refuses to import. 6. Exporter negotiates on quantity and price and accordingly send proforma invoice and draft sales contract to the importer. 7. The importer signs the sales contract and proforma invoice and sends back to the exporter.
-The sales contract and proforma invoice is signed by both exporter and importer
1.The importer collects prescribed application form from the CCI&E. 2. Importer fills in the form and attaches the following documents- trade license, membership documents of Business Chamber, chalan copy, TIN certificate, bank solvency certificate. 3. The importer submits the application form together with the documents to the office of CCI&E. 4. CCI&E office verifies the documents. 5.If submitted documents meet the requirements, the CCI&E decides to issue the certificate or not. 6. If satisfied with the documents the CCI&E issues Import Registration Certificate to the importer Documents: Certified copy of Trade license, Membership Certificate of Business Chamber, TIN Certificate, Chalan Copy, Bank Solvency Certificate, Import Registration Certificate, Import Permit
-The importer has signed proforma invoice and sales contract
1. Importer collects L/C opening form from the bank of the importer and prepares documents to open L/C. The documents include L/C opening form, Trade license, TIN certificate, VAT certificate, IRC. 2. The filled up L/C opening form together with the documents is submitted to the bank. 3. The bank decides about whether or not to open L/C. 4. If all the submitted documents are acceptable, the bank opens the L/C and gives a hard copy to th Documents: Proforma Invoice, Sales Contract, Certified copy of Trade license, TIN Certificate, Bank Solvency Certificate, Import Registration Certificate
-The consignment is close to the outer anchorage
1. The shipping agent informs the importer about the arrival date of the vessel at the external anchorage. 2. The importer informs the C&F agent the arrival date of the vessel. 3. Importer’s C&F agent contacts the shipping agent about the arrival of the vessel. 4. The C&F agent declares the product to Customs on behalf of the importer. 5. The shipping agent applies for berthing permission of vessel to the Chittagong Port Authority. He submits berthing permission application and import general manifest for this purpose. 6. Chittagong Port Authority verifies all documents submitted by the shipping agent and by the C&F agent. 7. If submitted documents meet the requirements, the Chittagong Port Authority decides to issue berth permission. If not satisfied the application is denied. 8. If the berth permission is issued, then a no objection certificate (NOC) is sent to the shipping agent. 9. The shipping agent receives the NOC and hands that to the C&F agent. Documents: Berthing Application, IGM
Customs clearance already received
1. The shipping agent contacts importers C&F agent and hands over the NOC for berth permission, bill of lading and IGM. 2. After receiving the documents, the C&F agent applies to the Chittagong Port Authority for unloading the consignment. 3. The Chittagong Port Authority gives schedule for inspection of the consignment. 4. The C&F agent initiates the process for receiving the quarantine certificate. He arranges the several documents for this purpose: proforma invoice, packing list, bill of lading, radioactivity certificate, certificate of origin, IRC, LC, LCA. 5. The C&F agent deposits fees on behalf of the importer and gets receipt of the payment. The C&F agent submits the payment receipt together with all documents mentioned above to the DAE. 6. DAE verifies all documents. 7. If DAE is satisfied with the accuracy of the documents, only then they go for testing the sample from the consignment. 8. DAE inspects and tests the sample of the product. If satisfied DAE issues the quarantine certificate.
Gate pass for unloading already received
1. The C&F agent submits quarantine certificate to the Chittagong Port Authority 2. The Chittagong Port Authority verifies the documents. 3. If satisfied with the submitted quarantine certificate the Chittagong Port Authority gives permission to the C&F agent. 4. The C&F agent hires literage vessel and labor for the transshipment. 5. The Chittagong Port Authority sends literage vessel to the mother vessel. 6. The literage vessel transships the product to the Port jetty.
The C&F agent receives NOC from shipping agent
1. The importer prepares documents for Customs declaration. These documents include commercial invoice, IRC, insurance copy, VAT registration certificate, packing list, L/C documents. 2. The C&F agent receives one set of all the above documents. 3. The C&F agent collects and fills up the bill of entry form from the Customs Authority. 4. The C&F agent deposits VAT and source tax in bank by chalan on behalf of the importer and receives a receipt of the chalan copy. 5. The C&F agent submits the bill of entry form, chalan and documents provided by the exporters for Customs declaration.
Customs declaration already made
1. Importer’s C&F agent declares goods on behalf of the importer. 2. The Customs Authority verifies the submitted documents. 3. The Customs Authority is not satisfied with the documents, they reject the application for clearance. If the documents are satisfactory, then the Authority decides to assess the duty on the consignment. 4. The Customs Authority determines the duty on the consignment. 5. Importer’s C&F agent deposits duty on behalf of the importer and receives chalan receipt for the deposit. 6. After getting the chalan receipt of the duty deposit, the Customs Authority issues the ‘out pass’ and final permission and delivers these documents to the C&F agent.
Quarantine certificate already received
1. The C&F agent collects documents from shipping agent and the Customs Authority. The shipping agent gives him NOC of Port Authority and Bangladesh Customs gives him out pass and permission 2. The C&F agent applies for unloading the goods and submits documents to the Chittagong Port Authority in support of his application. These documents include the NOC, out pass and permission 3. Chittagong Port Authority verifies the documents 4. If the documents are accurate the Chittagong Port Authority decides to allow the process of unloading 5. The Chittagong Port Authority assesses Port charges and labor costs 6. The C&F agent deposits the charges on behalf of the importer 7. The Chittagong Port Authority grants permission for unloading and issues the gate pass to the C&F agent.
The product ready at the Port jetty
1. The importer contacts the local transporter. 2. The transporter sends the truck to the Port gate. 3. The C&F agent hands over the gate pass to the transporter. The transporter submits quarantine certificate to the Port Authority. 4. The transporter loads the consignment onto the truck. 5. The transporter transports the consignment to the importer’s premises.
The importer gets information about anchoring of the cargo at the external jetty
1. The C&F agent contacts the SGS to inspect and ensure the quality of the product. 2. The importer receives information about the quality of the product. 3. The importer takes decision on whether or not to pay according to contract depending on the quality of product after arrival. 4. If satisfied with the quality, the importer makes arrangement for the payment according to the contract. 5. If not satisfied with the quality, the importer starts negotiation with the exporter regarding concession on price. 6. If the newly offered concessional price is not acceptable to the exporter then the process ends there and they may decide what to do with the consignment. If the concessional price is acceptable to the exporter then he informs the importer and importer arranges the payment. 7. If the importer is not satisfied with the quality, he may decide to make formal test of the quality of product before taking any decision. The importer sends samples of the product to BCSIR for laboratory test. 8. Importer gets information of the quality of the product after the laboratory test. 9. With the formal test results of the quality of the product, the importer may decide to negotiate further with the exporter for concession on the price of the product. 10. The exporter decides whether or not to cater to the concession request of the importer. If the offered concessional price is not acceptable to the exporter then the process ends there. If the concessional price is acceptable to the exporter then he informs the importer and importer arranges the payment.
Final decision on the payment amount is reached according to the quality of the product
1. The exporter’s bank initiates the process to receive the L/C sent by the importer’s bank. 2. The exporter collects the L/C 3. The exporter arranges the documents to be submitted according to the L/C. These documents include commercial invoice, packing list, certificate of origin, consignment note, and bill of exchange. 4. The exporter forwards the above documents to his bank to facilitate the process of payment. 5. The exporter’s bank verifies the documents 6. If not satisfied the exporter’s bank sends the documents back to the exporter for corrections. If satisfied with the documents, the exporter’s bank takes decision to send those to the importer’s bank. 7. The exporter sends the documents to the importer’s bank. 8. If importer’s bank verifies the documents sent by the exporter’s bank. 9. The importer’s bank decides whether or not to proceed with payment based on the accuracy of the documents. If satisfied then activity 10. If the importer’s bank is not satisfied with the documents sent by the exporter’s bank, he sends those to the importer. The importer verifies the documents. If the importer is convinced with the problems in the documents, then the importer declines to make the payments and informs his bank regarding his decision. 11. The bank of the importer refuses to make payment and informs the decision to the exporter’s bank. 12. The exporter’s bank notifies the exporter regarding the decline of payment request by the importer’s bank. 13. If the importer’s bank is satisfied with the documents submitted by the exporter’s bank then it notifies the importer to make the payment. The importer makes the payment to importer’s bank. 14. The importer’s bank transfers the payment to the exporter’s bank. 15. The exporter’s bank transfers the payment to the exporter. 16. The exporter receives the payment